FAQs Supplier

What is the Romance Travel Forum?

The Romance Travel Forum is an exclusive event designed to engage a global base of suppliers with the industry’s leading romance travel sellers from across North America.

When and where will the Romance Travel Forum take place?

The Romance Travel Forum will be held at the Secrets Playa Blanca, Costa Mujeres, Mexico from Monday, May 6th - Thursday, May 9th.

When should exhibitors plan to attend?

Exhibitors should plan to arrive on Monday, May 6th and can depart by the hotels check-out time on Thursday, May 9th.

Who produces the Romance Travel Forum?

The Romance Travel Forum is produced by Travel Show Marketing Group (TravelSMG), an independent event organizer who caters exclusively to the North American travel agent market. For more details on our company, visit www.TravelSMG.com.

Who attends the Romance Travel Forum?

The Romance Travel Forum will bring in a fully-vetted audience of travel advisor professionals from across North America. Travel advisors will represent a cross-section of consortia and non-consortia affiliates, owner/managers and front-line travel advisors as well as traditional and independent travel sellers.

How is travel advisor eligibility determined?

Our commitment is to bring participating suppliers face-to-face with the most serious travel advisors in the industry. Through our aggressive recruitment process, we will be capturing details pertaining to individual travel advisor business, allowing us to identify top-producing travel advisors as well as “rising stars” that have aspirations to grow this important segment of their business. In addition to a formal application, our travel advisor acquisitions team does a full analysis on each candidate, including a telephone interview, review of applicant’s social presence, verifies professional references and more.  It is our commitment to bring our supplier partners face to face with qualified travel advisors that represent strong business opportunities.

How many travel advisors will attend?

Space is limited to 190 qualified travel advisors, all which must apply before being hand-selected for one of our coveted positions.

Do travel advisors pay to attend?

To support our commitment in bringing you face-to-face with the highest quality travel advisor, the Event Management team has implementing a hosted travel advisor program for the industry’s top producers. This eliminates any out of pocket expenses for this caliber travel advisor, and allows us to engage and attract the most qualified travel professional to attend the Forum. Additional scholarship opportunities will be extended to make participation cost-effective for travel advisors with a proven book of business, who have strong aspirations to grow this important segment of their business.

Who exhibits at the Romance Travel Forum?

The Forum will feature a diverse representation of supplier types, both categorically and geographically. Supplier company types include: All-inclusive resort chains and individual properties; hotel and resort properties (EP); boutique/independent hotel properties; hotel representation companies; destinations/tourism boards; wholesalers/packaged vacation providers; cruise lines; destination management companies; transportation providers; full-service wedding vendors; associations and resources for the romance focused travel professional.

What is included in the exhibitor package?

The Romance Travel Forum offers a selection of participation packages, along with a robust offering of sponsorship and marketing opportunities. Our traditional Fully Engaged supplier package offers great value and includes: a three-night all-inclusive stay for one representative at Secrets Playa Blanca (arrival Monday, May 6, departure Thursday, May 9); a branded showcase table with a minimum of 35 mutual-interest one-to-one meetings; open engagement time on the Showcase floor; access to all Evening Networking functions; brand marketing opportunities and more. We offer additional upgraded package options at a slightly higher cost. For more details on all of our options, contact Jennifer Fernandez at Jennifer@TravelSMG.com or call her at (718) 979-1952.

Are there additional costs?

The Romance Travel Forum is the most cost-effective way to target qualified travel advisors for your company. Our host property allows you to experience all-inclusive benefits at no additional fee (food, drinks at the bar after hours, room service, taxes, etc.). Additionally, because the event is a table top format, there are no additional set-up charges. In essence, you can show up and be ready to conduct your meetings! Air travel is not included, and we will recommend a preferred airport transfer provider for exclusive event rates.

Are there additional opportunities?

We offer a full menu of sponsorship and marketing opportunities for every budget. For a complete list of opportunities or to discuss a custom program, please contact Jennifer Fernandez, SVP Events and Content via email at Jennifer@TravelSMG.com or telephone at (718) 979-1952.

How is the Romance Travel Forum promoted?

In addition to our own databases of travel advisors, the Forum will be promoted through preferred marketing partners, associations and consortia's, trade publications and other selected organizations. The Forum will also be aggressively promoted through our travel advisor acquisitions department enabling us to identify top participant candidates.

How can I book accommodations for the Romance Travel Forum?

Your participation package includes accommodations for 3 nights (Monday arrival/Thursday departure) and Event Management will secure these accommodations for you.  We will gladly assist in booking accommodations at the host property for pre/post nights, however, additional hotel fees will apply. All pre and post reservations will be made based on availability.

What if I choose to stay off-property?

While we can provide a participation package that excludes accommodations, additional fees will apply to access the host property (which is an all-inclusive property standard). For value and convenience, we strongly discourage participants to stay off-property.

Can I bring my spouse/guest to the Romance Travel Forum?

Only bonafide travel advisors selected to participate and registered supplier personnel are eligible to attend Romance Travel Forum. Spouses and guests are not permitted to participate unless they qualify under those terms. If you plan to travel with a companion, your companion will not be permitted to attend any portion of the Forum. Please note, additional accommodation fees will apply.